Below is a sample siting email you can adapt.

Hi [Name],

It was great meeting you in person yesterday.

I’ve attached a PDF brochure which provides a brief overview of Kiwikrane and how our machines operate.

Kiwikrane has been operating since 2000 and, as a nationwide franchise network covering all of New Zealand, we currently operate around 2,000 machines—from single units through to full arcade setups. We are also New Zealand’s largest importer of plush toys and the official distributor for a range of licensed movie and sporting products. We do not use counterfeit or low-quality items, ensuring our machines are stocked with attractive, high-quality prizes that customers are excited to play for.

 Proposed Machines

As discussed, I propose installing two standard crane machines, similar to those shown below.

• One machine stocked with plush toys
• One machine stocked with balls

To maintain customer interest, we regularly rotate products based on demand. For example, rugby balls can be swapped for basketballs depending on the season, or rotated out and reintroduced later to refresh interest and drive engagement.

 Commission, Servicing, and Key Details

• We offer a 25% commission on all crane machine revenue
• Commission can be paid in cash or via a Buyer Generated Invoice, with payment made by direct credit on the 20th of the following month
• Our machines are known for fair payout settings, encouraging repeat play
• Customers choose our machines because they know they “Can Win On A Kiwikrane”
• Machines are serviced weekly, with prompt response to any issues
• Contact details are clearly displayed, and we handle all customer enquiries directly. If any issue arises, your staff can simply direct customers to the number displayed on the machine
• Machines are fitted with both coin mechanisms and credit card readers, eliminating the need for staff to provide change
• All machines are tested and tagged in accordance with New Zealand electrical standards
• We hold $10,000,000 public liability insurance

 Contract Terms

We are confident that our machines and service will add value to your venue.

As such, we propose a simple agreement with a 30-day notice period. Please refer to the attached sample agreement for further details.

 Please feel free to get in touch if you have any questions. I look forward to the opportunity to work together.

Kind regards,